If your organisation relies on paper storage of documents in space-consuming filing cabinets, this kind of document management puts your business at risk on several levels. It takes longer to answer customer queries, and your staff wastes valuable time searching. Your business's money is also at risk if files are lost. But, as well as compromising your service and productivity, inefficient document management means files may be transferred across departments in a haphazard and inconsistent way, making it hard or impossible to track and audit documents.
Simply having the information you need is not enough. Without the help of document management services, you could find that it's hard to retrieve the files you need, so your document storage systems become effectively useless. With document scanning and document software, however, you can centralize both electronic documents and paperwork, so that crucial data is at the fingertips of everyone who needs it. The enhanced security of document management software means that sensitive company information is less likely to fall into the wrong hands. You have a complete audit trail of who has accessed and edited each file, and when. Thanks to document scanning, it's also far easier to recover your data in the event of a disaster, which would be stressful enough without the added problem of lost documents.