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PRODUCTS | AL WATHIKA ELECTRONIA - Document Management & Archiving System

OVERVIEW:

Al Wathika Electronia is an Electronic Document Management Software System that includes Workflow, Archiving & Document Management. The host of simple yet powerful features of Al Wathika Electronia automates and simplifies the management of documents throughout their entire life cycle (Create/Register, Classify, Retain, Archive and Destroy) of critical business documents and records.

Using Al Wathika Electronia you will be able to automate the most difficult tasks associated with document registering and scanning, electronic forms, document delivery, searching and finding relevant content, routing documents for approval (workflow) and creating custom portals for employees and customers.

Al Wathika Electronia Document Management Software provides a rich toolset to help users manage your valuable business documents and records efficiently. Managing users, security and access permissions, user groups, versioning and document control are just a few management functions of Al Wathika Electronia document management software.

KEY BENIFITS:

Increase Productivity: Save a lot of time in finding and working with any paper or digital documents.
Material Cost Savings: Allows completely electronic creation of documents, saving on paper, ink, fax, and courier costs.
Improved Quality of Work: Spend less time on repetitive administrative tasks and more time on productive work.
Keep better records, eliminate clutter, and save filing cabinet space.
Get information at your fingertips and never lose important documents again.
Arrange and classify documents in a way that works best for you.
Use any industry-standard TWAIN or WIA compliant scanner.
Save significantly more disk space with the small foot-print.
Find documents quicker using an advanced search that sorts the results by relevancy.
Customize the user interface to integrate better with your particular filing method.
Increase peace of mind with priority technical support.

FEATURES AT A GLANCE:

Creates and manages a document repository on your file system.
Documents are filed by Document No and subject.
Scanning Main Letter by the TWAIN or WIA scanners.
Scanning and forwarding Attachments with the Main Letter.
A convenient style view for browsing/searching your documents.
Documents can be stored as multi-page PDF files.
View & transfer scanned Main Letter and Attachments (if any) with comments.
Add and retrieve comments on your documents
Don’t have to worry about your important documents being lost in a corrupted proprietary data store.
Change login username and password.
Setting User Permissions to access data entry screens.
Keeping track of End-user information by Create/Modify/Delete/List with his photograph.
Create/Modify/Delete/List Contracts (Subjects).
Create/Modify/Delete/List Suppliers.
Registering Incoming Letter with a scanned copy and forwarding it to the concerned person.
Physical path’s of scanned Main Letter and Attachments is always linked with Documents.
Recording Outgoing Letter with its physical path.
Approvals from higher Authorities when person goes on leave.
Temporary Handing over of jobs to another person.
Specify which mail and attachments should be allowed before handing over.
Attachments can be selected from the existing before forwarding.
Creating/Fixing a Link for letter circulation/transfer.
Fixing a Returning Date to complete a given task.
Documents will be returned automatically to the sender, if there is no action taken on or before the Returning Date.
View the details of Document and take action or forward it, using Inbox.
Outbox gives you all the mails transferred with comments.

WHY AL WATHIKA ELECTRONIA?

SIMPLE: Its intuitive interface makes using Al Wathika Electronia easy. Your users will understand and begin using Al Wathika Electronia within minutes without any training. Authorized users can create, view, edit, search and share documents with comments in their native format, there is no need to convert documents to HTML. Users can manage the security and access to their own documents and comments. Users can even retrieve removed documents with comments. Al Wathika Electronia is full of powerful tools to make navigating simple. All you need is a browser.

VERSATILE: Whether you work in words, pictures, audio, or video, Al Wathika Electronia can manage any type of document or file in its native format. It handles multiple versions, allows you to select earlier versions, compare versions and always maintains document integrity with the Check In-Check Out mechanism.

WHAT IT PROVIDES?

CONTROL & SECURITY: Al Wathika Electronia gives you controlled access to documents and comments at unprecedented levels. Al Wathika Electronia features flexible and powerful security tools that can be utilized to safeguard your valuable information. Individuals can be empowered to manage their own comments and document security.

ADVANCE SEARCHING: Whether you work in words, pictures, audio, or video, Al Wathika Electronia can manage any type of document or file in its native format. It handles multiple versions, allows you to select earlier versions, compare versions and always maintains document integrity with the Check In-Check Out mechanism.

SYSTEM REQUIREMENTS:

MINIMUM SERVER REQUIREMENTS

Pentium IV or higher with 1 GB of RAM or higher
500 MB of disk space
Windows Server 2000/2003
Microsoft Internet Information Server (IIS) 6.0 or higher
A CD-RW or Zip drive is recommended to backup your documents.
Database Management System Options or MS SQL Server 2000 or higher or Oracle 8i or higher

MAXIMUM SERVER REQUIREMENTS

TWAIN or WIA compatible scanner.
Browser options - Internet Explorer 6.x or higher or Firefox 2.x or higher or Other Mozilla based browsers.